A day in a life of a financial planner is hectic. Not only does one require the knowledge, professional competency in wearing many hats and beyond is also one of them. While you are on your way to success, getting there means ensuring that every nitty gritty of tasks on hand are covered not to mention having time for yourself, too.
This is where you need a reliable and a highly skilled virtual financial support assistant.
Let’s drill into the details and let us explore the why’s and how’s of getting on board a virtual financial planning support.
Why Hire a Virtual Assistant for Financial Planning Support?
You may want to believe that you can carry on with all your tasks and still grow on your own. However, it is impossible to earn double or triple without passing any tasks to someone else. Automation can’t solve everything yet and even so, it would still require human verification. Part of expansion is to find a virtual office assistant that you can rely on to and help you with administrative and other repetitive tasks so you can focus on what is more important.
Here are some of the many tasks you can delegate to a financial planning support assistant:
- Organise meetings and appointments
- Prepare client meeting pack that will include FSG, Adviser Profile, Fact Find, Risk Profile and Third-Party Authority
- Ensure all important data is in the financial planning software like XPLan or Midwinter, to name name a few
- Perform Fact Find wizard and risk profiling
- Ensure all critical data is in financial planning software and CRM.
- Double-check if data is incomplete and coordinate with product providers, clients, etc.
- Lodge signed Third Party Authority to product providers
- Assist in the preparation of Due Diligence reports
- Input data to Wealthsolver, Xtools (CALM) and Risk Researcher
- Monitor review dates for insurance
- Send reminder letters and review letters to clients
- Coordinate with insurers
- Obtain Risk Quotes from Product Providers (i.e., policy types, benefit amount, etc.)
- Pre-fill application forms and member data forms in preparation for the client’s signature before submission to government agencies or providers
- Do research based on Client/s existing data risk, Superannuation, banking arrangements, etc.
- Liaise and follow up information with fund managers, administrators and life companies regarding documentation, etc.
- Update financial planning software and CRM for any changes in client’s circumstances
- Update and communicate with clients regarding supporting documents required in preparing their SOA
- Assist in the preparation of SOA
A virtual office assistant is widely preferred by Australians due to cost efficiency. With a virtual financial planning support assistant, you don’t need to spend an extra overhead for someone you’d be requiring to show up in the office every day. Output will basically be the same as they are focused with their tasks on hand rather than spending their time chatting with their officemates.
On top of that, as we all need a break, work does not need to take a pause while you’re spending some time bonding with your family. Take a holiday with peace of mind while your work runs on its own. Taking a break is one of the most overlooked essentials but our bodies and minds need it. Stepping out and re-energizing can give you better perspective when it comes to handling your work, and a well-trained virtual office assistant can definitely take care of the mundane tasks you left so you can put your mind at ease.
How Do You Hire a Reliable Virtual Office Assistant for Your Financial Planning
Not all virtual assistants are created equal. Since the pandemic started, the outsourcing industry has experienced big growth. As a financial planner who has built a reputation in the industry, you need an office assistant who cares about your business.
Sure, it can be tempting to hire a low-cost assistant. However, it is not guaranteed that they’ll be careful, for instance, with data security.
There is always a considerable risk with adding a new member to your team without knowing their experience and capabilities. You’ll need a virtual office assistant who would stay in the long haul because hiring new staff for the same role costs you both time and money.
If you want to know if you are on the right path in hiring virtual financial support, here’s a quick checklist for you:
A Virtual Office Assistant Who Shows Up
Imagine hiring a staff who would only show up for a few days and then disappear after briefing them with all the necessary information. Or after a few weeks of work? Unfortunately, this happens a lot. Applicants would jump in and out from one employer to another for different reasons, and that’s the last thing your busy schedule would need.
It can be tricky to find an experienced online assistant who knows what to expect in working online and serving Australian financial planners. The best solution is hiring a company that offers online support services that specialise in financial planning.
That’s where Virtual Office Angels comes in. Our team is made up of highly-skilled and well-trained professionals whom you can rely on. We’ll do the screening for you to ensure that you get best virtual office assistant.
A Virtual Office Assistant Who Matches Your Requirements
While it is vital to find an online assistant who have the skills, experience and personality that may suit your requirements, an exact match based on what you need is what sets Virtual Office Angels apart from other service companies.
As we’ve been in the business for over 12 years now, we know what most Financial Planners need and at the onset, we shall already evaluate if the candidate is a match and would suit your requirement to a T.
A Virtual Office Assistant that Comes with a Supporting Team
And because we’d like to ensure that your virtual office assistants do what they say they’ll do, our Virtual Office Angels’ team leaders ensure that you reach your goal because your online assistant shows up on time and works effectively and efficiently on their tasks– whether you’re online or offline. A monthly check-up where the supporting team gathers feedback to see which area our virtual office assistants can improve on is also one way to keep the line of communication smooth.
Ready to work with us? Contact Virtual Office Angels for a free quote: 1300 737 883.